When it comes to increasing the productivity of your staff and employees, it can be a difficult task to motivate your staff to work more efficiently without micro-managing them.
In any business, the most important asset is its employees. Without them, deadlines wouldn’t be met and work wouldn’t be produced. The business simply wouldn’t work, so it’s important to nurture them to ensure that they’re kept motivated.
In this article, we’ve shared five ways that you can increase the level of productivity that your employees have, and why it’s so important to ensure that your staff are kept on-track:
1. Delegate tasks according to staff strengths
If you’re the owner of the business, you may feel a sense of responsibility and assume that it’s your job to deal with certain areas of your company, such as making sales and maintaining good relationships with your customers.
However, you may have a staff member that has shown a great skill in communicating with other people and has a friendly approach to handling customers. They may be best at focusing on sales as opposed to you; so, delegating certain tasks to experiences employees can make the business run smoothly and allow both you and your employee to focus on what you’re good at.
In addition to this, delegating tasks to people who have already shown a talent for the duty will help to boost morale. If an employee is confident in their role and feel like they are progressing, they will have more motivation to get more work done.
2. Gather the essential equipment
As the popular phrase says, a workman is only as good as his tools. Ensuring that your business has the necessary equipment needed to run smoothly day-to-day will help to save time and money, enhancing your business’ productivity.
Let’s say you need to scan documents and print professional handouts for your client meetings. A machine such as a multifunction printer will handle multiple different jobs for you; providing you with a single device to carry out several tasks and allowing you to free-up time on the more important duties and improve overall office efficiency.
3. Reduce distractions in your working environment
Reducing the amount of distraction in your working environment is key to productive working. You’ll be able to focus on important tasks and each will have your full, undivided attention.
Implementing a company and office-wide scheme that promotes a lack of distractions can be as simple as ensuring that your employees aren’t straying away from work conversations, and discussing what they did at the weekend. This kind of chatter can be kept for lunch breaks and not valuable work time!
4. Offer support and positive praise to well-performing staff
If you notice that a certain member of staff is performing well and meeting their deadlines in good time, it’s important to notice it and praise them. Positive reinforcement can be as simple as telling your employee that they’ve done a good job, and can often motivate them to do even better.
Offering support to staff that need it is also a huge factor that can influence their productivity levels. If you notice that a member of staff is struggling under a mountain of work, offering them support to gradually meet their goals can help them to organise their priorities and be motivated to get the job done.
5. Improve the conditions of your workplace
Did you know that a comfortable office temperature ranges from 20 – 21 degrees Celsius? If your working environment is either side of these guidelines, it could result in a working space that is too distracting for your employees; whether that’s because they’re too hot and bothered or are busy turning up their heaters.
Ensuring that your workplace has both air-conditioning and central heating will reduce the time that your staff spend trying to reach a comfortable temperature and leave them with more time to concentrate on their essential tasks.
As you can see, there are many different ways that you can boost the productivity levels for your business, staff and even yourself. Now, it’s up to you to implement them and see the rewards!